The legal profession was one of the early adopters of office automation technology; however, many law firms now find themselves managing an IT infrastructure that dwarves the total compute power NASA had to send a man to the moon. With an average life span of five years, this infrastructure needs constant care and feeding. This is why many law firms are turning to the cloud for relief. By off-loading the burden of purchasing, implementing, maintaining, and replacing these systems every five years or so, law firms can now get back to doing what they got into the business for in the first place—practicing law. So how do lawyers save time and money with the cloud?
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Network security requirements for law firms are similar to that of other businesses, with the exception of attorney-client confidentiality. It's important for clients to feel safe when transferring, or verbalizing, privileged information to their lawyer. Files stored should be secure, and best practices for IT security should be a top priority for firm CIOs, CTOs, and partners. In fact, according to the ABA Model Rule 1.6(c) “[a]lawyer shall make reasonable efforts to prevent the inadvertent or unauthorized disclosure of, or unauthorized access to, information relating to the representation of a client.” In this post we'll cover three IT best practices your law firm might be missing.
Multifunction Printers (MFP), Multifunction Devices (MFD), and the office copier are all similar pieces of office equipment. MFP’s can scan to email, scan to folders, scan to cloud storage, fax, integrate with multiple types of workflow solutions and, oh yeah, they copy and print as well. MFP’s have all of the components a computer has on your network; hard drive, operating system, and network connection which can be wired or wireless. During SymQuest's assessment process with potential clients we pose this question to IT professionals; why treat MFPs any different than computers on your network? In this guide you will learn how to protect your multifunction printer from cyber attacks.