How to Secure Your Office 365 Account to Protect your Business

Posted by Mark Jennings - October 23, 2018 - Office 365

office 365

Office 365 is a powerful cloud-based enterprise product that is capable of significantly increasing productivity and operational efficiency in companies. However, like any connected solution, Office 365 is also subject to the dangers that lurk in the dark corners of the internet waiting to take advantage of cybersecurity vulnerabilities.

Thankfully, however, Office 365 has been designed from the ground up with business security in mind. Here are five ways you can use the tools and self-service options available in Office 365 to ensure your data stays protected.

Monitor Your Security Score

Office 365 Secure Score is a security summary module that analyzes your regular activities when using Office 365 services. It monitors usage of applications such as OneDrive, SharePoint, and Exchange, and compares patterns of activity against common baselines established by Microsoft. It then scores you based on the current security levels you have in place and makes recommendations on how you can improve your settings.

Enable Cloud App Security

Office 365 Cloud Security provides an easy-to-use dashboard that can give you insight into any suspicious activity that could be occurring across your Office 365 applications.

The security dashboard allows you to create specific security policies on the use of Office 365 services based on your business needs and tracks user activity accordingly. Office 365 Cloud Security lets you review things like large data downloads, multiple failed sign-in attempts, and online access from unknown IP addresses.

The tool also shows you information about cloud usage across all users and the types of traffic and transactions your services receive.

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Implement Multi-Factor Authentication

In today's modern digital landscape, it is no longer enough to utilize basic password protection when securing your accounts. Multi-factor Authentication (MFA) has become the new standard in account security and adds an additional layer to your password protection strategy.

Enabling MFA in Office 365, managed through Azure Active Directory, requires users to use more than one form of identification when accessing their accounts. After entering in the necessary credentials, the user will also need to verify themselves through a phone call, text message, or mobile app notification.

This subsequent step for access ensures that even if your login credentials are compromised, it will still not be enough to access your accounts.

Set Up Audit Logs

Being able to review your account access over time and in real-time helps you monitor for any network discrepancies while keeping your data secure. Office 365 Audit Logs allows you to capture all user activities across all of your Office 365 products. These activities can include when someone views and downloads certain documents, files are shared, and if any changes are made.

Audit Logs extends into the Exchange network and can log mailbox access by owners, delegates, and administrators. Based on specific criteria, you can set up special alerts for activities that may need your immediate attention.

Use Customer Lockbox

Office 365 Customer Lockbox is a feature that customers can use to have full control over how much company information is accessible when getting product support from Microsoft engineers.

If Microsoft needs to access your data when helping with support issues, Office 365 Customer Lockbox allows you to Approve or Reject any type of requests to your data. This flexibility will enable administrators to know exactly when outside parties are accessing their accounts and helps to improve data security.

Office 365 is a robust suite of products that can improve your business efficiency on many levels. By understanding and utilizing all of the security tools at your disposal, you can make Office 365 a secure and stable platform that keeps your data protected.

about the author

Mark Jennings

Mark Jennings is SymQuest’s Area Vice President of IT Sales. Jennings works with SymQuest’s sales and service teams to educate customers on current best practices around data protection, disaster recovery, security, and overall technology planning.

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