Most modern offices use a variety of connected devices to handle day-to-day operations. And while networked office equipment like multi-function printers (MFPs) provide several benefits to businesses, sometimes they can present hazards to business security.
Every day, sensitive information passes through MFPs through faxes, email scans, and remote print jobs. If companies don’t take the proper precautions to keep their MFPs secure, they can present opportunities for data breaches from outside or inside the organization.
Bizhub SECURE is a security service integrated on any Konica Minolta bizhub multifunctional device that provides uncompromising security protection for your network data. Here are four ways the bizhub SECURE uses smart security features to keep your business safe.
Secure Password Protection
Most MFPs feature an administrative panel that enables users to password protect the settings and features of the device. However, most offices forget to change the default settings of these devices which can cause data leakage issues if the printer is sold or recycled without locking the device.
Hard drive password protection is essential to protecting your printer data from unauthorized access. Bizhub SECURE applies password protection directly to the BIOS of your printer’s hard drive. This added security means that even if your hard drive is physically removed from your printer, the 20-digit alphanumeric password will ensure that no one can access sensitive information stored in it.
Hard Drive Encryption
Much like a computer, MFPs can store various types of data after every use. This data is then stored on the physical hard drive of the device. In the event that the device is ever sold, stolen, or otherwise disposed of, these physical hard drives can be removed and the data on them recovered.
Data encryption ensures that if data is trying to be recovered by an unauthorized party, they won’t be able to read the contents of the drive. Bizhub SECURE uses 128-bit AES encryption when protecting MFPs from unauthorized access. This ensures the highest level of protection, keeping your business data and private information safe and secure.
Automatic Data Cleanup
Most offices invest in MFPs because there are multiple users who need access to various printing functionalities. In these cases, separate users are then created in the administrative panel giving them the ability to utilize their own User Box area when printing, editing, and saving information through the networked device. However, over time, copy, print, scan, and fax jobs are saved under each of the user’s history. This can cause potential security issues if someone were to access these storage areas without permission.
Bizhub SECURE features auto-deletion of User Box Data on a regular frequency to avoid compilation of historical printer jobs. This not only ensures that all personal and public user boxes remain clear at all times, but bizhub’s automation helps to reduce manual security processes being made, keeping the office staff productive and efficient.
Temporary Image Removal
Many MFPs make it possible to retrieve temporary data files from the hard drive even after they are deleted. These temporary image files are typically stored in the MFPs databank automatically in the event of power failures or accidental deletion.
Bizhub MFPs feature automatic scheduling of temporary data file removal. Depending on the user’s needs, bizhub can remove any and all traces of a file so that it cannot be recovered, overwriting the information based on U.S. Department of Defense standards.
Most people don‘t realize the potential risks that a MFP can cause if they don’t take proper precautions to secure their company data. Konica Minolta’s bizhub SECURE takes the guesswork out of data protection by providing enhanced security features to safeguard stored personal and private information while automating administrative security processes.