Microsoft Teams is one of the most widely used digital communications platforms. Businesses looking to make the most out of this powerful communication tool should carefully consider the potential challenges they might face.
Getting it right the first time can save a business time and money as well as cut down on the technical headaches associated with these types of issues.
Let’s dive into some common problems with Microsoft Teams adoption and discover powerful solutions to help your business make the most out of the Teams platform.
While Teams has been around since 2017, not every employee will understand the tool’s functions and importance in everyday business communications. This can lead to a range of issues, from reduced productivity to the improper use of Teams’ powerful features and tools.
Users often have trouble understanding the platform’s full functionality, resulting in inefficient operation and plenty of frustration. Another challenge specific to Microsoft Teams is an issue called Teams Sprawl. Teams Sprawl refers to the uncontrolled creation of several internal groups like Teams, channels, and tabs within the platform.
Businesses often face these challenges, including Teams Sprawl, because employees don’t fully understand how to use Teams efficiently and strategically.
To tackle these issues, businesses need to implement thorough training processes. Here is how they can accomplish this somewhat formidable task:
Microsoft Teams packs in plenty of features, but the platform will still need to play nice with existing digital systems. When it comes to setup, one of the common Microsoft Teams problems is integration.
While over one million business organizations leverage the power of Teams, integration issues still cause disruptions in workflows and lead to enterprise-wide inefficiencies. Some companies struggle to manage and access data when they add another platform to the mix, causing confusion, duplications, and errors.
An additional challenge revolves around cloud storage. Teams comes with its own cloud storage capabilities, leading to complexities when integrating with existing cloud storage services.
To take on Teams integration issues head-on, here are a few steps to help you along the way:
Microsoft Team migration can present several challenges to businesses. Unfortunately, if you mishandle Teams migration, it can lead to data loss, downtime, and security vulnerabilities. Additionally, if data is spread across multiple platforms and formats, it can be difficult to transfer to the platform.
Deployment challenges can include things like a lack of technical expertise, unexpected issues, or difficulty managing the change among users — which can present its own unique challenges.
Often, organizations will face some pushback and resistance from employees. When you use a certain tool for long enough, you can become reluctant to adapt to a new platform.
How can an organization handle a migration of this level with ease? Here are a few best practices to follow:
For any business, getting a handle on user permissions and system access is always a top priority. Challenges often arise when organizations need to ensure each team member has the correct level of access needed to perform their roles effectively while keeping sensitive data secure.
While adding Teams can come with plenty of benefits and features, like direct routing, businesses need to balance the need for collaboration with privacy and security. For example, granting guest access to external collaborators can lead to the exposure of sensitive data if an organization doesn’t properly manage permissions and access controls.
Additionally, having too many administrators or inadequately defined user roles can mean trouble for permission and controls and lead to confusion or, worse, security vulnerabilities.
Below you’ll find some simple tips to help your business effectively manage user permissions and controls:
While Teams packs in a powerful suite of cloud-based communication tools, businesses often face some challenges during the initial setup and configuration of the platform. These Microsoft Teams challenges range from inadequate training practices to trouble integrating with existing systems and data migration roadblocks.
Fortunately, organizations don’t have to navigate these issues alone. By working with a strategic partner with expertise in tackling these common Teams challenges, organizations can save time, cut costs, and, most importantly, get the installation done right the first time.
Businesses hyper-focused on getting the most out of their Teams installation should get in touch with a Microsoft-certified solutions provider who can guide them through MS Teams implementation and troubleshoot any potential issues.