Today’s businesses are continuously looking for ways to remain agile as they’re confronted with an ever-changing digital landscape. With technology changing constantly, it’s become a necessity that businesses regularly audit their systems and equipment to ensure they still maintain the same level of efficiency they had in the past.
However, as businesses strive to refresh their legacy office equipment and software, the costs associated with this upkeep can continue to grow. And if businesses aren’t careful, the return on investment for this initiative can get lower and lower each passing year.
In certain cases, replacing legacy business systems and equipment altogether is a more cost-effective solution than continuously maintaining and upgrading them. Here are five common pieces of legacy technology that may be holding your company back and what you can do about it.
1. Single-Function Office Printers
Printers and fax machines are essential pieces of equipment in most office settings and keeping them well maintained can be a great benefit to employee productivity. But as your company scales, the time and effort it takes to troubleshoot multiple devices while keeping them regularly updated can be difficult to balance.
A good alternative to using legacy single-function office equipment is investing in a multi-function printing solution. Multi-function printers are a much more efficient way for organizations to manage all of their print and copying needs. Capable of merging all print, fax, and copying needs into one solution, multi-function printers can manage significantly larger workloads than most single-function devices while their integrated software and security are easy to upgrade and user-friendly for employees.
2. On-Premise Servers
Managing on-premise servers and enterprise solutions can have its benefits. For example, it gives companies complete control over their data compliance needs and the ability to create customized IT solutions for their business. However, the costs to manage these in-house solutions can be costly over time and require a lot of employee bandwidth to maintain.
Moving to a cloud-based environment can be a cost-effective alternative to managing on-premise servers and gives businesses the ability to significantly improve the mobility of their workforce. Enterprise solutions like Office 365 give organizations access to several business applications in one cloud-based solution and are fully accessible from anywhere in the world.
3. Operating Systems
Most companies who’ve been in business for several years have built their infrastructures around outdated operating systems. This is a common issue that can cause roadblocks if an organization adopts newer technology that is no longer compatible with these systems. Older operating systems can also cause a significant security risk if they are no longer receiving regular updates and patches from their developers.
When compatibility issues continue to be an issue, it’s wise to migrate your systems over to a newer operating system for enhanced security, better scalability for your teams, and a more sustainable environment to house your business systems and applications.
4. Traditional PBX Phone Equipment
Years ago, Private Branch Exchange (PBX) phone systems became the standard in-office communication. Allowing businesses to connect all of their internal phone lines into one unified system, PBX systems are great for creating efficiency between departments and help manage multiple phone lines. However, with multi-functional flexibility and better cost management, most organizations are now moving over to Voice over Internet Protocol (VoIP) as a more sustainable solution.
Rather than depending on an analog signal, VoIP phone systems allow users to make calls through their broadband internet connection. This makes it much more cost effective when needing to register multiple phone lines and make long-distance calls. VoIP systems are also multi-functional, allowing users to easily conduct video conferencing calls, access digital switchboards, and integrate their calls with CRM systems. Additionally, many VoIP phone systems are cloud based, removing the need to support and maintain hardware and software on premises.
5. Cybersecurity Solutions
There is nothing more dynamic in today’s digital landscape than cybersecurity. To stay protected from the latest security threats, most companies invest in traditional antivirus and anti-malware solutions. However, while many of these solutions are regularly updated and patched, they are proving less effective as time passes and cybersecurity risks escalate.
Investing in more advanced cybersecurity solutions such as “next-gen antivirus” is a much safer solution for companies wishing to protect their digital assets. Next-gen antivirus is more than just a passive solution for identifying potentially dangerous files and malicious websites. Rather, these advanced security solutions use powerful AI-enabled tools that continuously monitor all endpoints of systems and networks, recognizing anomalies as they surface and actively remediating potential attacks before they surface. With the rise of ransomware and other financially devastating cyberattacks, next-gen antivirus is becoming a necessary replacement of legacy cybersecurity solutions.
It's Time to Upgrade Your Office Equipment and Software
Don’t let legacy business technology hold your company back from scaling efficiently. By finding suitable replacements for older systems and software, you can avoid the pitfall of spending too much on your system upgrades and create a much more productive and sustainable environment for your business.