What is a Multifunction Printer? [+ Video]

From healthcare organizations to educational institutions, print equipment is at the center of daily operations for many companies. Switching from outdated single-function devices to robust multifunction printers (MFPs) can boost productivity and create a more effective and streamlined workspace.

Let's discuss what a multifunction printer is and the most common types of MFPs to ensure your business invests in the model that most closely aligns with your document output needs.

What is a Multifunction Printer (MFP)?

A multifunction printer (MFP), an all-in-one, or multifunction device, is a piece of office technology that integrates multiple functions such as printing, copying, faxing, and scanning into a single compact machine. Intelligent MFPs can also access the internet and print directly from an intuitive, user-friendly display panel, similar to a computer. In addition, most modern MFPs have several convenient finishing options, including:

• Collating
• Stapling
• Folding
• Duplex printing
• Booklet making
• Automatic hole punching

In most office environments, you need to be able to print, copy, fax, and scan, but it's not necessarily wise or feasible to use separate devices for each. MFPs offer small to medium-sized businesses (SMBs) and large enterprises a strategic way to consolidate printer fleets, conserve office space, reduce energy costs, and improve workflow.

3 Types of Multifunction Printers (MFPs)

For a company to select an MFP model that best fits its printing needs, they need a basic understanding of the options available. There're several types of multifunction printers - black and white (B&W), color, and compact. Each MFP type has similar core functions but offers unique advantages.

1. Monochrome or B&W Multifunction

Monochrome or black and white (B&W) multifunction printers are suitable for businesses that don't need to print in color and want to save money from the minimal upkeep and energy consumption that these devices require. Since monochrome MFPs only use one cartridge—black—they tend to be less expensive than color MFPs. Here are a few quality MFP models that offer high-resolution black-and-white output.

• Bizhub 300i
• Bizhub 360i
• Bizhub 450i
• Bizhub 550i
• Bizhub 650i
• Bizhub 750i

2. Color Multifunction

Color multifunction printers deliver high-resolution color and image quality. With color-specific capabilities, including Pantone colors and color scanning, color MFPs have the flexibility to print various color-intensive documents like financial charts, graphs, and marketing materials. Businesses should remember that color MFPs typically print slower and are more expensive than B&W MFPs. Here are a few high-performing color MFPs to consider.

• Bizhub C250i
• Bizhub C300i
• Bizhub C360i
• Bizhub C450i
• Bizhub C550i
• Bizhub C650i

3. Compact Multifunction

Compact multifunction printers have all the features of a full-size MFP, but they're smaller—making them easier to fit into any office environment. Some compact MFPs can print in B&W and color, while other models only print in black and white. Here are a few compact MFP models to consider. 

• Bizhub 4020i
• Bizhub 5020i
• Bizhub 4050i
• Bizhub 4750i
• Bizhub C3320i
  
• Bizhub C4050i

Streamline Your Print Environment with an Intelligent Multifunction Printer

So, which of these printers is right for you? If you're looking for a multifunction printer that will save space in your office, a compact model might be a suitable choice. However, a color MFP may be better if you frequently print color-intensive documents. On the other hand, a monochrome MFP may be better suited for your needs if you commonly print text and data-intensive documents and rarely print in color. When selecting a multifunction printer, it's essential to consider cost, size, and security.

Since there're several factors to examine, businesses should consult qualified managed print service providers for assistance in selecting a suitable model for their office. If chosen correctly, an MFP will streamline workflows and enable you to keep up with printing demands regardless of volume or intensity.